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⚙️ Account & Settings

User Roles &
Permissions

Add team members, assign roles with granular access control, and manage who can see and do what across your organization.

Available Roles

Each role has a different level of access.

👑

Admin

Full access to everything. Manage users, billing, company settings, and all properties. Can add/remove other admins.

🏠

Property Manager

Manage assigned properties: tenants, leases, maintenance, payments, and communications. No access to billing or company settings.

📋

Maintenance Tech

View and update assigned work orders. Upload completion photos and notes. No access to financials or tenant data.

👁️

Viewer

Read-only access to assigned properties. Can view reports, occupancy, and financials but cannot make changes.

Add a Team Member

Invite team members and assign their role.

1

Go to Team Settings

Navigate to Settings → Team Members. Click "Invite Member".

2

Enter Details

Enter their name, email, and select a role (Admin, Property Manager, Maintenance Tech, or Viewer).

3

Assign Properties

For non-Admin roles, select which properties they can access. They'll only see data for their assigned properties.

4

Send Invitation

Click "Send Invite". They'll receive an email to create their account and set a password.

Team Management

View and manage all team members.

myrentalspot.com/settings/team
Team Members
+ Invite Member
JM
John Martinez
john@company.com
👑 AdminAll Properties
Edit
AK
Amanda Kim
amanda@company.com
🏠 PMRiverside, Maple St
Edit
DL
Dave Lopez
dave@company.com
🔧 TechAll Properties
Edit
RJ
Robert Johnson
robert@owner.com
👁️ ViewerRiverside Apts
Edit
Team Members — role badges, property assignments, and edit access for each member

Common Questions

About roles and permissions.

Currently we offer 4 pre-defined roles. Custom roles with granular permission toggles are on our roadmap. Contact us if you have specific needs.
Yes. Go to Settings → Team Members, click Edit on the member, and select "Remove." Their access is revoked immediately.
No. Add as many team members as you need at no additional cost.

Build Your Team

Role-based access, property assignments, and unlimited team members — all free.

myrentalspot.com